Operations & Finance Associate

Hiring for Operations & Finance Associate

Status: Full time, 40 hours per week (occasional nights/weekends during Trade season)
Reports to: Angel Mendez, Executive Director
Salary range: $45k – $50k/year with benefits
Location: Providence, RI + Telecommuting
Application process: Interested applicants must apply by April 30th. Email resume
and cover letter as attachments to: [email protected].

Position summary: The Operations & Finance Associate will support our Operations
department, manage logistics in coordination with the Executive Director, and assume
major bookkeeping/finance responsibilities. A set “level” of experience is not required;
candidates with a range of work history and education that has prepared them for this role
are encouraged to apply.

 Develop positive working relationships with logistics partners, serving as a
representative of the Red Tomato brand and values
 Maximize logistical efficiencies and protect Red Tomato’s ability to achieve target
gross margin
 Serve as the link between growers/customers/distributors and the RT team,
communicating feedback/issues/kudos
 Stay up-to-date with food & farming industry news and trends
 Participate in strategic planning and initiatives, Trade Team meetings, Team
Tomato meetings and Annual Growers Meeting
 Manage office supplies, answer phones, IT basics, support overall administration as
needed
 Problem solve and think strategically

Duties and Responsibilities

1. Logistics:
 Act as lead on the logistics communications and paperwork for 2-3
accounts/programs; act as backup on overall logistics
 Work with Executive Director to develop systems strategy and new logistics/supply
chain partnerships
 Issue paperwork to distribution partners, process cross checks and Proof of
Delivery (PODs), data entry
 Troubleshooting as needed; nights and weekends coverage for logistics dispatch as
needed

2. Operations:
• Support IT and technology – daily, monthly, quarterly, data backups; shared cloud
folders; desktop support
• Collaborate with Executive Director to generate SOPs for all Trade and Edible
Software functions
• Help maintain cleanliness and functionality of office space, equipment and overall
site
• Implement systems to help a range of RT functions stay highly organized and
effective
3. Finance:
• Act as lead interface with Fresh Byte Software, as supervised by Director of
Operations
• Support Sales Team to ensure regular inventory reconciliation; reconcile and
balance all customer accounts, payables and receivables
• Create & distribute weekly financial reports; prepare other financial reports as
requested
• Process customer/vendor credit requests in a timely fashion; verify source
documents such as invoices, receipts, computer printouts
• Assist with budget preparation and financial audits
• Manage accounts & recievables
• Maintain internal control systems and databases; allocate and post financial
transaction details to subsidiary books; complete filing system to support financial
records
• General duties as assigned (prepare checks; collect Time Sheets; staff Debit
accounts, etc.)

Qualifications

Required:
 Customer service experience, excellent telephone skills, highly effective
communicator
 Extreme attention to detail, master of planning and implementing organization
systems
 Experience and proficiency with Excel and database management
 Strong foundational knowledge/comfort with accounting/math, IT/technology
 A sense of humor and ability to work well with others in a fast-paced, mission-driven
workplace
 An eager and fast learner, committed to Red Tomato’s work and determined to
excel
Desired:
 Experience in logistics and distribution, farming, produce industry and/or sales
 Experience in bookkeeping, finance, accounting and/or operations
 Proficiency with Accounting Software/Edible Distribution Software

 Highly organized and attention to detail

About Red Tomato

Red Tomato is a small nonprofit est. 1997 that works directly with Northeast farmers and
buyers to deliver produce rooted in values. We believe that a farmer-focused, regional food
system is the way to a better world.
Red Tomato is a great place to work! The values we strive to bring to the workplace
include:
 Innovation, risk-taking, and ‘learning by doing’
 Passionate commitment to our vision
 Respect, honesty, and fairness in all of our relationships
 Joy, cooperation and balance in our work life
 Fun!